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Case Study

Epic EMR Launch Staffing for a Multi-Hospital System
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Stat 1 - 10 hospital system

10 Hospital System

320 Positions Filled
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Western States

Colorado, Montana, California, & Kansas
Star 3 - roles filled epic and IT professionals

Roles Filled

EPIC and IT professionals
Stat 4 - services engaged RPO, ondemand services, Exec, Clinical leadership

Services Engaged

RPO, On-Demand Services, Executive Recruitment, Clinical Leadership

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The Challenge

Scaling EMR for Systemwide Launch - A major health system implementing Epic EMR across 10 hospitals needed to hire 320 healthcare IT and EMR professionals across a wide range of roles. The project was structured in two phases over 1.5 years, requiring timely sourcing of technical and clinical talent, from Analysts and Engineers to Trainers and Admins. Success depended on rapid scalability, strong alignment with hiring managers, and zero disruption to daily hospital operations.
 

Our Approach

To support a complex Epic EMR rollout, we delivered targeted healthcare IT staffing solutions across two waves of hiring. Our phased, collaborative model ensured seamless integration with internal teams and zero disruption to daily operations.

Wave 1: Core Implementation Team

We began by hiring foundational roles including Application Analysts, Engineers, and Project Managers. Leveraging our network of Epic-certified talent, we implemented screening tools and accelerated workflows to quickly deliver highly qualified candidates.

 

Wave 2: User Adoption & Support

As the system deployment expanded, we sourced and hired Trainers, Support Specialists, and additional Analysts. Prebuilt talent pipelines allowed us to move quickly, supporting adoption and system readiness across all 10 hospitals.

Process Collaboration & Agility

We worked closely with talent acquisition and department leadership in daily syncs to monitor progress, adjust sourcing strategies, and ensure alignment. Our team scaled support as needed, keeping recruitment moving without burdening internal teams.
 

Strategic Results at Scale

Over 18 months, eHospitalHire supported a seamless Epic EMR rollout by filling 320 specialized roles across 10 hospitals. Our phased hiring strategy aligned with project timelines, ensuring the right talent was in place when needed, without overwhelming internal TA teams. With no delays or disruptions, the client launched their new EMR system on schedule, with a fully staffed, high-performing implementation and support workforce.
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320

Roles Filled Across 10 Hospital Locations

2

Phased Hiring Waves
Spanning 1.5 Years

8
+

Key Role Types: Analysts, Engineers, Trainers, and More

0

Launch Delays or Disruptions

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